Join our Prod Staff!
Each year, UMGASS strives to produce two full stage productions of a work of Gilbert & Sullivan. We are constantly on the lookout for new, local talent and fresh ideas to work with. If you have ever thought of directing, designing sets or costumes, or any of the other myriad of theatre managerial roles, we would love to have you!
Typically shows are chosen a year in advance. This season's productions will be:
Ruddigore in the Fall 2023 semester and Iolanthe in Winter 2024. Petitions for Iolanthe are still open (deadline is October 1st)
Roles and their duties are listed below. If you are interested in any of them, please send firstname.lastname@example.org a short email expressing your interest along with your experience and any ideas you might have for the production. From there, we will schedule a time for you to meet with the board.
We hope to hear from you soon!
How to Get Involved
1. Assume responsibility for the general artistic success of the production.
2. Conduct public auditions, in conjunction with the Music Director and other individuals as
necessary, and select a cast for the production.
3. Select, if necessary, a choreographer, subject to the approval of the Executive Board.
4. Work closely with the Music Director and other appointees and their assistants to insure a
unified presentation of the work produced.
5. Prepare, in conjunction with the Music Director, a rehearsal schedule to be distributed to
the cast and crew as early as possible.
6. Conduct as many rehearsals as necessary to insure a competent production.
7. Consult with the Vice-President to confirm that appropriate rehearsal and audition space is
available when desired.
8. Supply to the Program Editor any descriptive information on characters or the show as a
whole desired by the Director for potential inclusion in the program.
9. Submit a final cast list to the Program Editor for inclusion in the program.
10. Monitor performances to insure their continued quality.
11. Prepare a list of needed properties as soon as possible for submission to the Properties
Manager, noting any special requirements and any needs for rehearsal properties.
12. Report frequently on the artistic progress of the production to the Executive Board
1. Assume responsibility for all aspects of the musical success of the production, coordinating
at all times with the Director.
2. Conduct public auditions, in conjunction with the Director and other individuals as
necessary, and select a cast for the production.
3. Secure accompanists for auditions and rehearsals when appropriate.
4. Select scores and orchestrations for use during the production and assist the Treasurer in
5. Conduct as many rehearsals as necessary to insure a competent production, leading all
music rehearsals not delegated to an assistant.
6. Recruit a competent, able, and reliable orchestra
7. Conduct a sufficient number of orchestra rehearsals as necessary to insure a competent
orchestra, subject to the restrictions of number of orchestra services approved by the
8. Determine pay criteria for orchestra members and rehearsal accompanists, subject to the
approval of the Executive Board.
9. Distribute contracts to orchestra members, with the assistance of the President.
10. Conduct all performances, unless this role is expressly delegated with the consent of the
11. Consult with the Vice-President to confirm that appropriate rehearsal and audition space is
available when desired.
12. Edit all orchestra scores prior to the first orchestra rehearsal to reflect cuts and changes
and to eliminate errors.
13. Insure that all orchestra scores and other Society possessions used by the orchestra are
returned in good condition.
14. Submit to the Treasurer a list of orchestra members with allotted pay as far before the final
performance as possible.
15. Submit to the Program Editor a list of orchestra members for inclusion in the program.
16. Maintain accurate orchestra attendance records for purposes of accurate payment.
17. Assist with and approve the setup and strike of the orchestra pit.
18. Retain ultimate responsibility for oversight of the orchestra budget.
1. Assume responsibility for all aspects of set design, duly consulting with the Director to
insure artistic coordination.
2. Prepare, in consultation with the Director and Technical Director, floor plans of the set as
early as possible, followed if necessary by complete working drawings and/or a model.
3. Secure, in conjunction with the Technical Director, all materials required in set construction
and decoration, insuring that Society stocks are maintained.
4. Superintend set painting and decoration, consulting with the Director, Costume Designer,
and Lighting Designer regarding color schemes.
5. Monitor theatre move-in and strike in conjunction with the Technical Director and Stage
Manager, checking to insure that the set is erected to specifications.
6. Remain available for any late alterations in set decoration during and after theatre move-in.
7. Consult with the Properties Manager regarding matters of set dressing.
1.Assume responsibility for all aspects of costume design, duly consulting with the Director to
insure artistic coordination.
2. Superintend the design, construction, recycling, fitting, alteration, and/or rental of all
costumes required for the production.
3. Consult with the Director, Set Designer, and Lighting Designer regarding color schemes.
4. Superintend the loading, transportation, and unloading of costumes and supplies, and setup
of the theatre costume shop.
5. Purchase fabrics and all other supplies needed for costume construction, insuring that
Society stocks are maintained.
6. Select, if necessary, a seamstress, subject to approval by the Executive Board.
7. Assume responsibility for costume maintenance and repair after theatre move-in, and
remain available for any late costume redesign or repair.
8. Take necessary costume measurements of cast members.
9. Launder, or dry-clean when appropriate, all costumes for storage or return after the close of
10. Consult with the Properties Manager regarding matters of costume-related props.
11. Consult with the Makeup Designer regarding matters of color schemes, wigs, and the like.
12. Recruit and train costume crew members, as necessary.
1. Assume responsibility for all aspects of set construction, transport, and dismantling, duly
coordinating with the Set Designer and consulting with the Director.
2. Secure, in conjunction with the Set Designer, all materials required in set construction,
insuring that Society stocks are maintained.
3. Assist the Set Designer in developing a floor plan of the set.
4. Recruit, manage, and train crews for set construction, theatre move-in, and strike, in
consultation with the Set Designer and Stage Manager when appropriate.
5. Plan and execute theatre move-in and strike, arranging for appropriate transportation of set
and/or other materials, and consulting with the Vice-President as to theatre time required.
6. Insure that Society tools are used properly and returned after use, and properly maintained.
7. Insure that any areas used for set construction are restored to their proper state after use.
8. Remain available for any late alterations in set construction during and after theatre move-
9. Train backstage crews in any set-related tasks, in coordination with the Stage Manager.
1. Assume responsibility for purchase, manufacture, rental, or borrowing of all performance
and rehearsal props.
2. Consult with the Director and cast members regarding matters of appropriate props usage
and backstage placement.
3. Remain available after theatre move-in for emergency props replacement or repairs.
4. Consult with the Costume Designer regarding matters of costume-related props.
5. Consult with the Set Designer regarding matters of set dressing.
6. Assume responsibility for the organization and neatness of the Society’s props storage
areas, preparing when possible accurate inventories of props.
7. Assume responsibility for transport of props during theatre move-in and strike, properly
returning all props and organizing all Society-owned props after use.
8. Assume responsibility for placement and organization of props backstage.
9. Recruit and train assistants for locating and running props, as necessary.
10. Consult frequently with the Director regarding props needed
1.Design all lighting used in the production, duly consulting with the Director to insure artistic
2. Secure all equipment needed for lighting the production.
3. Recruit, organize, and train light crews for all performances.
4. Submit to the Stage Manager a complete list of lighting cues, in a timely fashion.
5. Superintend light hang and removal, coordinating with the Technical Director.
6. Superintend focusing and adjustment of lights.
7. Superintend the programming of cues into the lighting system.
8. Submit a listing of theatre time needed for lighting work to the Vice President and Technical
Director, in a timely fashion.
9. Consult with the Director, Set Designer, and Costume Designer regarding color schemes
1. Assume responsibility for calling cues and managing performances and rehearsals in the
2. Coordinate, in cooperation with the Technical Director, the theatre move-in and strike.
3. Organize call times for the cast and crew and provide a means of checking attendance.
4. Recruit and train any stage managing assistants and backstage crew as necessary.
5. Devise, announce, and enforce in-theatre policies and rules, in consultation with the
6. Attend rehearsals whenever possible as preparation for managing performances.
7. Consult with the Director, Music Director, Lighting Designer, and other appointees to
develop an accurate list of running cues.
8. Assign strike responsibilities in consultation with the Technical Director.
9. Replenish supplies of the Society’s backstage first-aid kit as necessary.
1. Design all makeup and hair styles used in the production, duly consulting with the Director
to insure artistic coordination.
2. Superintend the use of all wigs in the production, coordinating with the Costume Designer
3. Maintain the Society stock of makeup supplies.
4. Remain available before performances and during intermissions to assist cast members in
5. Consult with the Costume Designer and Lighting Designer regarding color schemes.
6. Superintend the loading, transportation, and unloading of makeup and supplies, and setup
of the theatre makeup shop.
7. Provide lessons on applying makeup, as necessary.
8. Recruit and train makeup and hair assistants, as necessary.
9. Superintend strike of the makeup shop, including cleaning and repacking of all makeup
1. Design all graphics used in Society publicity, in consultation with the Company Promoter
and the Director.
2. Design the graphics used for the production T-shirt.
3. Submit all graphics to the Company Promoter, for approval of the Executive Board.
4. Assist the Company Promoter in submitting all graphics to printers in a timely fashion,
respecting all deadlines.
5. Provide hard copies or electronic copy of designs to the Secretary upon request, for
inclusion in the Society archives.
6. Retain full ownership rights to all graphics he or she designs for the Society, except that the
Society shall be licensed to use such graphics for any and all Society purposes, free of any fee